Contracts Administrator

US-FL-Orlando
2 months ago
Type
Regular Full-Time

Overview

Provides contract administration support for all aspects of contract compliance matrixes to include:  Human Resources, Quality Control, Safety, Accounting, and Fiscal Reporting functions and timelines.  Provides program support and input on government contract related issues.  Provides input for quality control and safety manuals, MSDS books, and policies and procedures.  Under the direction of the Contracts Manager, interfaces frequently with the Operations and Business Development teams in monitoring compliance initiatives, matrixes, and timelines to ensure all deliverables are met. 

Responsibilities

  • Knowledge in the administration of contract compliance and interpretation of Federal Acquisition Regulations as it relates to all types of contracts, to include, but not limited to NDA’s, TA’s, Subcontracts and Contracts.
  • Collaborate on and or assist in making approved contractual changes/edits to contract language as required
  • Ensures contract requirements are met by developing schedules and timeframes for compliance identification, tracking, and recordkeeping.
  • Designs and implements contract filing system index to ensure accurate tracking of all contract documents and modifications; establishes a log with contract and modification numbers, dates, and amounts.
  • Designs and implements subcontract filing system index to ensure accurate tracking of all subcontract documents and modifications; establishes a log with contract with numbers, dates, scope of work, and amounts.
  • Performs regular reviews to compliance matrix and sends updates and reminders to the Operations Team of upcoming requirements and timelines.
  • Oversees the authenticity of documentation control recordkeeping, record archives, and retrieval; maintains all Original contracts.
  • Performs other duties as assigned.

Qualifications

Education & Experience

  • Bachelor of Arts or Bachelor of Science in a related field. College degree may be waived if equivalent, extensive related experience can be demonstrated.
  • A minimum of one to three years’ experience in project site operations/management within a services industry, and/or government contracting environment.
  • Knowledge of and experience with project site operational functions associated with an organization with multiple office sites.
  • Organizational skills and the ability to manage several tasks at one time.

Special Skills

  • Computer skilled, with advanced knowledge and experience in Microsoft Office, Excel, PowerPoint, Outlook, and database applications.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations including the U.S.C., FAR and other related Federal acquisition regulations.
  • Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
  • Ability to work/think independently – demonstrates initiative.
  • Prioritizes and plans work activities; uses time efficiently.
  • Web-based research of government contracts and applicable regulations, etc.
  • Ability to work and communicate effectively with employees and management team to proactively meet and exceed the needs of the administrative office staff and professionals.
  • Able to coordinate several activities at once, quickly analyze and resolve specific problems, and cope with deadlines effectively.
  • Observes safety procedures and reports potentially unsafe conditions.
  • Adapts to changes in the work environment and manages competing demands.
  • Ability to follow Corporate Organizational and Functional Charts.
  • Exercises good judgment – specifically in recognizing and respecting the confidential nature of corporate and personnel matters.   

Supervisory

None

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 10 lbs.  It is Katmai Government Services, LLC’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Work Environment

Work is performed in a professional office setting including the normal office equipment (computer, fax machines, copier) and with a wide variety of people in differing functions, personalities and abilities.

 

Position may occasionally be required to handle assignments at various project/ operation sites where travel is required outside the primary work location. 

 

During visits to areas of operations, may be exposed to extreme cold or hot weather conditions.  Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Work Schedule

40 hours per week.  May be required to work additional hours as needed to complete assignment or project.

Compliance

To be considered for this position, all applicants must apply on the company website,  http://www.katmaicorp.com/main-career

We are a VEVRAA Federal Contractor

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law.

 

Preference will be given to Ouzinkie Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003 - 2(i).

 

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.

 

Posters:

Equal Employment Opportunity is the Law Poster: http://media.wix.com/ugd/4c36fa_e850f00b1b84447786ccd17214867984.pdf

EEO Supplement Poster : http://media.wix.com/ugd/4c36fa_585f835735374d089a44ff899c84ccfb.pdf

Pay Transparency Poster: http://media.wix.com/ugd/4c36fa_6f7d4fb6d8ce457a87d9f38f9cfe580f.pdf

Right to Work Poster: http://media.wix.com/ugd/4c36fa_84cb215622bf49b0ae03418b081847ad.pdf

Right to Work Poster (Spanish): http://media.wix.com/ugd/4c36fa_cedd5daf5c5f433a8ac24f0e4829b91c.pdf

E-Verify Poster: http://media.wix.com/ugd/4c36fa_cf68148e2b2d4e9abcadd71c6cfd1364.pdf

E-Verify Poster (Spanish): http://media.wix.com/ugd/4c36fa_a404b42bb4ff4cb5ba848ab1524fc761.pdf

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